Do you find it challenging to share your business files securely? Do your files get mixed up or lost while sharing? Well, it reflects your business to be unprofessional to the client. And, in the bigger picture, your business does not seem to be trustworthy for the client. To eliminate this unprofessional attitude and attract clients to your business, you need to find a secure way for file sharing for business documents. This is where a VoIP phone can make things very easy for you.
What about using a tool that can provide endless features for which your business has to buy different tools? Buying tools and software for various tasks for example conference calls, sharing files, simultaneous multiple calls handling, and many others as well. Now, getting back to file sharing which is the major aspect of this article. You will also find some glimpses of other features that include call pops, web conferencing, call parking, and others as well.
If you are using a traditional phone in your office, you need to say goodbye to it. With this old technology, you can not enjoy the features that are mentioned above. Therefore, if you want to serve your clients the best, you need to have a feature-full phone like a VoIP phone. You might have faced a situation when your client needed a file urgently but you could not provide it on time because of using traditional file sharing via courier. Let’s just move to the other section to know how it can be improved.
File Sharing for Business Becomes Easy With A VoIP Phone
Remember what we were discussing in the previous paragraph? Yes, it was about sharing files on a client’s demand. So, when you share files through manual means, all your focus is on it unless it is delivered. This distracts you from other business operations which leads to losing productivity. Wouldn’t it be great to use a device that sends files to the right address instantly? And, you did not have to worry about it. Well, this is very much achievable with a VoIP phone system.
When you replace your traditional phone with a VoIP phone, you can handle business calls efficiently. Moreover, you can answer multiple calls simultaneously and serve clients in a better way. Similarly, sharing business files is also among the most significant factors. VoIP phones have made file sharing for business very convenient. Now, you have got your answer regarding the last statement of the first heading claiming about the improvement in business file sharing.
File Sharing Benefits of A VoIP Phone
In the above sections, you have read about how file sharing becomes easy with a VoIP phone system. Now, let’s just explore the benefits of sharing files with a VoIP phone system:
- When your client asks for a business file, it can be urgent or you might have some time to deliver it. Well, if you rely on sharing business files through manual means, you are making a mistake. Sharing files manually contains risks that can lead to losing potential clients. Moreover, you can lose crucial business data as well. However, when you share files with a VoIP phone, you can share them instantly from anywhere.
- A VoIP phone operates with the internet which is the biggest benefit of using this phone technology. You can not only share files instantly but securely as well. The biggest concern of a business is the security of its data. This is because data is the most crucial asset in this digital world. And, when you share files with a VoIP phone, your digital asset remains secure and reaches the recipient on time.
File Sharing & Call Pops
Call pop is an incredible feature of a VoIP office phone. It allows you to know, remember, and understand every caller. You can make better and stronger relationships with all your customers. With call pop, you get to open the previous calling background of callers and can know the importance of that call. While assisting your important callers, you can share files at the same time with this phone technology.
File Sharing & Web Conferencing
A VoIP phone also allows conference calls that do not come when you are calling through a traditional phone. With this incredible phone technology, you can collaborate with clients and employees efficiently. Moreover, you can share files during the conference call with just a few clicks.